How to move your car rental from a spreadsheet to CarRentSaaS

Move it in six steps

1. List what you track today: vehicles, daily rates, who has which car and when, and what each customer has paid.
2. Add your first vehicle with photos, its daily rate and its rental options (self-drive, with a driver or pickup and drop-off).
3. Recreate the rate rules you keep in formulas: seasonal rates for holidays and busy periods, discounts for longer rentals, and a security deposit if you take one.
4. Set how customers pay you, such as GCash or bank transfer, so the booking page shows your account details.
5. Enter the bookings you already have coming up from the dashboard, with the customer, vehicle, dates and what they have paid. Block dates for anything that is not a booking, such as maintenance.
6. Run both side by side for a week or two. When the calendar matches your spreadsheet, add the rest of the fleet and share your booking link.

What to bring over, and what to leave behind

Bring vehicles, current rates and bookings that have not happened yet, because those are what the calendar needs to prevent double bookings. Past bookings are optional. If you want the history, keep the spreadsheet as an archive.

What replaces your formulas

Quotes, totals and balances are worked out from the rates you set, so you no longer maintain them by hand. Availability is checked for the exact dates, and revenue, utilization and customer reports are built in. You can export bookings and reports to CSV on plans that include it.

Getting help

There is no spreadsheet import. If you have a large fleet or many open bookings, contact us and we will help move your fleet and existing bookings over.